Improve enrollment conversion with omni‑channel AI agents
Nurture students via SMS. Apten remembers context across every channel to personalize conversations at scale.
One agent across the entire student lifecycle
From first inquiry to alumni, the same agent picks up right where the last conversation left off.
Top of Funnel
Engage new prospective students immediately.
Student Engagement
Proactively support students and improve retention.
Re-Engagement & Re-Enrollment
Bring students back and keep them on track.
Four channels. One memory.
Text, call, email, or chat — Apten remembers everything a student has said, so nobody ever has to repeat themselves.
SMS
Instant, conversational outreach that gets responses.
Voice
Real-time availability over the phone.
Timely, relevant messages that drive action.
Webchat
Real-time answers that remove friction.
It starts with a text
Apten opens the conversation on SMS — the channel students actually answer.
The student sets the pace
Daniel's driving and would rather talk. No form, no callback queue, no waiting for office hours.
So the agent picks up the phone
Same agent, same memory — now on a live call. It books the campus tour right there.
Everything lands in writing
Confirmation email, calendar invite, transcript synced to your CRM. Nobody had to remember anything.
Daniel K.
+1 (415) ···-··42 · Fall '26 inquiry
"Great — I can schedule your campus tour for Tuesday at 2 PM…"
incoming call
North University
Maya R.
+1 (512) ···-··17 · Transfer inquiry
Follow-up that feels human
Drip campaigns repeat themselves. Apten follows up on what each student actually told it.
Personal to the last detail
Every follow-up references specifics from earlier conversations — programs, credits, deadlines — not a template.
Timed to the student
Apten reads response patterns and picks the moment a nudge is most likely to land.
Your team only steps in when it matters
Apten handles the alerts, CRM updates, and dialing — and pulls a person in when a student needs one.
Maya R. asked about stacking scholarships — she's ready to talk to someone.
Take itReal-time notifications
High-intent moments reach your team instantly over Slack, SMS, or email.
Automatic tagging
Every conversation is tagged by intent and your own criteria.
Local presence dialing
Calls come from the student's local area code — up to 40% more pickups.
Built for institutions that can't get this wrong
Guardrails, audited security, and full API access — so you can put AI in front of students with confidence.
Guardrails you define
Every message is checked against your rules before it sends.
{
"name": "Daniel K.",
"stage": "applied"
}Developer-first APIs
Manage students and sync conversations over a clean REST API.
Enterprise-grade security
SOC 2 Type II audited, encrypted at rest and in transit.
Transfer straight to your reps
Live calls go to your reps' existing numbers — cold, warm, or scheduled.
- Builds your flows with you
- Reviews conversations
- Keeps tuning after launch
Agent design, done with you
Real people on your account — not just a tool.
Works with the tools you already use
Apten syncs with your CRM and calendar, and takes action in the systems your team already runs.
Native CRM integrations
Two-way sync with Salesforce and HubSpot — summaries and tags flow back automatically.
Custom tools & actions
The agent books appointments, takes payments, and updates records in your systems.
Enterprise API
Our team builds custom integrations around your workflows.
Apten
Processing context
CRM
dialer
quote
meeting
actions
Production-ready in two weeks
No six-month pilots. Our team takes you from kickoff to a live agent in two weeks.
Expert Implementation
Our team handles the heavy lifting
Security Hardening
Enterprise-grade guardrails built-in
Seamless Handoff
Full training and documentation provided
Kickoff
Day 1Requirements & Setup
Integration
Day 3Connecting Data Sources
Testing
Day 7QA & Verification
Go Live
Day 14Full Production Launch
Put Apten on your admissions team
Every student gets a fast, personal reply. Your team gets its time back.